Sending Files (and Large Files) More Securely with File Storage

Sending Files (and Large Files) More Securely with File Storage

You can use Smartermail File Storage to send files larger than email permits or more securely than normal email.

File Storage allows you to upload a file and then send a link (rather like Dropbox). You send that link to the recipient and they click the link to download the file. The file can have a password and you can also set the link to expire so it's only accessible for a limited time.

This isn't 100% secure if you send the link and the password both through email, but it's far more secure than a normal email.

Upload the File

The file upload has to be done through Smartermail  - then you can get a link and send it like a normal email.

  • Go to https://wm.gds.us
  • Login with your email address and password.  (Do you know your password?)
  • Go to the More menu at the top.
  • Click File Storage



  • Click Upload
  • Browse to locate the file on your computer and then wait for the upload to complete.


  • Once the file Uploads, click the name of the file. (not the three dots)



  • In the Stored File Dialog, toggle the Enable Public Access
  • Choose an expiration date (hours, days, weeks, or months)
  • Create a Password (make note of it as you’ll need to provide that with the link)
  • Copy the public download link.
  • Save


Now go back to your email (either Smartermail or Outlook) and send the link and the password. If you want to be more secure, send the link by email and send the password by some other means (text or phone would be to possibilities.)


    • Related Articles

    • Smartermail with Outlook (Adding/Removing Accounts)

      1. Decide on POP or IMAP for incoming Mail POP accounts download and store a copy of email on each device. For example, if you POP an email to your phone and then delete it, it will still be on the computer. IMAP accounts store mail on the CME email ...

    • Smartermail Trusted Senders

      Add Senders to your "White List" so you are more likely to receive their email. See the attached PDF to learn about adding Trusted Senders to Smartermail.

    • Smartermail Settings

      See the attached PDF for more detail. Note that every version of outlook and every phone is a little different. Incoming Mail Settings You have two options - POP and IMAP. POP accounts download and store a copy of email on each device. IMAP accounts ...

    • Smartermail 2FA (2 Factor Authentication)

      About 2 Factor Authentication 2FA (sometimes called MFA – multifactor authentication) protects your account by requiring an extra step in the login process. It prevents hackers from just guessing your password to get into your account. With 2FA, you ...

    • Smartermail Email Signatures

      Attached is a PDF document explaining how to set up Email Signatures in Smartermail and Outlook.